Effective Date: February 7, 2026 · Last Updated: February 7, 2026
This MyBids.AI Subscription Agreement (“Agreement”) is a binding contract between the entity or individual (“Customer,” “you,” or “your”) identified during account registration and Qubittron, Inc., a Delaware corporation (“Qubittron,” “we,” “us,” or “our”), governing your access to and use of the MyBids.AI platform, including all related APIs, integrations, documentation, and support services (collectively, the “Service”).
By creating an account, clicking “I agree,” or otherwise accessing the Service, you represent that you have the authority to bind Customer to this Agreement. If you are accepting on behalf of an organization, “Customer” refers to that organization, and you represent and warrant that you have the authority to bind that organization to these terms.
“Authorized Users” means employees, contractors, or agents of Customer who are permitted to access the Service under Customer’s Organization account, subject to the limits of Customer’s Subscription Plan.
“Content” means any documents, data, text, or materials uploaded to, generated by, or processed through the Service, including RFP documents, knowledge base entries, team profiles, and AI-generated proposal content.
“Generated Output” means proposal content, analysis, compliance reports, and other materials produced by the Service’s AI pipeline on behalf of Customer.
“Organization” means Customer’s registered workspace within the Service, identified by the organization name provided during registration.
“Subscription Plan” means the service tier selected by Customer (Starter, Pro, or Business), as described in Section 4.
“Usage Period” means the monthly billing cycle applicable to Customer’s Subscription Plan.
2.1 Account Creation. To use the Service, you must create an account with a valid email address and provide accurate information, including your full legal name and Organization name. The Organization name you provide will be used as the Customer identifier for this Agreement, billing references, and, subject to Section 11, may be used by Qubittron as a customer reference.
2.2 Organization Administration. The initial account creator is designated as the Organization Administrator (“Admin”). Admins may invite additional Authorized Users, manage roles (Admin or Member), and control Organization settings. Customer is responsible for all activities that occur under its Organization account.
2.3 Account Security. Customer is responsible for maintaining the confidentiality of account credentials and for all activities occurring under its account. Customer shall notify Qubittron immediately upon becoming aware of any unauthorized use of its account or any other breach of security.
2.4 Accuracy of Information. Customer agrees to provide and maintain accurate, current, and complete registration information. Qubittron reserves the right to suspend or terminate accounts with materially inaccurate information.
3.1 AI-Powered RFP Response Platform. The Service provides an AI-assisted platform for analyzing Requests for Proposal (RFPs), generating proposal content, managing knowledge bases, and facilitating team collaboration on bid responses. The Service utilizes a multi-agent AI pipeline to process, analyze, and generate content based on Customer’s uploaded documents and organizational knowledge.
3.2 No Guarantee of Outcomes. While the Service is designed to improve proposal quality and efficiency, Qubittron makes no guarantees regarding win rates, response accuracy, or fitness for any particular procurement outcome. All Generated Output should be reviewed by qualified personnel before submission to any procurement authority.
3.3 AI Limitations. Generated Output may contain inaccuracies, omissions, or content that does not fully align with Customer’s capabilities or the specific requirements of any given RFP. Customer is solely responsible for reviewing, editing, and validating all Generated Output before use.
4.1 Plan Tiers. The Service is offered in three tiers:
4.2 Overage. Customers on Pro and Business plans may exceed monthly RFP generation limits at the then-current overage rate ($5 per additional RFP on Pro; $4 per additional RFP on Business). Overage fees are billed at the end of each Usage Period. Starter plan has a hard cap with no overage option.
4.3 Price Changes. Qubittron may modify pricing with at least 30 days’ written notice. Price changes take effect at the start of Customer’s next renewal period. Customer may cancel before the price change takes effect.
4.4 Taxes. All fees are exclusive of taxes. Customer is responsible for all applicable taxes, levies, and duties imposed by taxing authorities, excluding taxes based on Qubittron’s net income.
5.1 Payment Terms. Paid Subscription Plans are billed in advance on a monthly basis through our third-party payment processor (Stripe, Inc.). By providing a payment method, Customer authorizes Qubittron to charge the applicable fees to that payment method.
5.2 Automatic Renewal. Subscriptions automatically renew at the end of each Usage Period unless cancelled before the renewal date. Customer may cancel at any time through the billing settings in the Service.
5.3 Refunds. Subscription fees are non-refundable except where required by applicable law. If Customer cancels mid-period, the subscription will remain active until the end of the current Usage Period.
5.4 Late Payment. Qubittron reserves the right to suspend access to the Service for any account with payment more than 15 days past due, after providing 7 days’ written notice to Customer.
6.1 Customer Content. Customer retains all ownership rights in Content uploaded to the Service. Customer grants Qubittron a limited, non-exclusive license to process, store, and analyze Content solely to provide the Service.
6.2 Generated Output. Subject to Qubittronttron’s underlying intellectual property rights in the Service, Customer owns all Generated Output created through Customer’s use of the Service. Qubittron retains no rights to Customer-specific Generated Output.
6.3 Service IP. Qubittron retains all rights, title, and interest in and to the Service, including all underlying technology, AI models, algorithms, user interfaces, and improvements thereto. Nothing in this Agreement transfers ownership of any Qubittron intellectual property to Customer.
6.4 Feedback. If Customer provides suggestions, ideas, or feedback about the Service (“Feedback”), Qubittron may use such Feedback without restriction or compensation. Feedback does not include Customer’s Content or confidential business information.
6.5 Aggregate Data. Qubittron may collect and use anonymized, aggregated data derived from Customer’s use of the Service (“Aggregate Data”) to improve and develop the Service, provided such data cannot reasonably identify Customer, its Authorized Users, or any specific Content. For the avoidance of doubt, Aggregate Data does not include Customer Content or Generated Output.
7.1 Data Processing. Qubittron processes Customer Content in accordance with our Privacy Policy, which is incorporated herein by reference. Customer Content is stored in Supabase-hosted PostgreSQL databases with row-level security enforcing organization-level data isolation.
7.2 AI Processing. Customer Content submitted for AI processing is transmitted to third-party AI model providers (currently Together.ai) via encrypted API connections. These providers process Content solely for the purpose of generating responses and do not retain Customer Content after processing is complete.
7.3 Security Measures. Qubittron employs commercially reasonable security measures, including: encryption in transit (TLS 1.2+) and at rest; row-level security policies for multi-tenant data isolation; role-based access controls; regular security monitoring and patching.
7.4 Data Residency. Customer Content is stored in data centers within the United States. If Customer requires specific data residency or processing restrictions, Customer should contact Qubittron before uploading regulated Content.
7.5 Breach Notification. In the event of a confirmed data breach affecting Customer Content, Qubittron will notify Customer without undue delay, and in no event later than 72 hours after confirmation, providing details of the breach and remediation steps taken.
Customer agrees not to:
9.1 Uptime. Qubittron targets 99.5% monthly uptime for the Service, measured as the percentage of minutes in a calendar month during which the Service is available. Scheduled maintenance windows (communicated at least 24 hours in advance) are excluded from uptime calculations.
9.2 Support Response Times. Support response times vary by plan: Starter (community forums only); Pro (email support, 48-hour initial response SLA during business hours); Business (priority support, 4-hour initial response SLA during business hours, plus dedicated Slack channel).
9.3 Credits. If monthly uptime falls below 99.5% for Business plan customers, Customer may request a service credit of 5% of the monthly fee for each full percentage point below the target, up to a maximum of 25% of the monthly fee.
10.1 Confidential Information. Each party (“Receiving Party”) agrees to protect the confidential information of the other party (“Disclosing Party”) using the same degree of care it uses to protect its own confidential information, but no less than reasonable care. Confidential information includes the terms of this Agreement, Customer Content, and any non-public technical or business information.
10.2 Exclusions. Confidential information does not include information that: (a) is or becomes publicly available through no fault of the Receiving Party; (b) was in the Receiving Party’s possession before disclosure; (c) is independently developed without use of Confidential Information; or (d) is disclosed with the Disclosing Party’s prior written consent.
11.1 Reference Rights. Customer grants Qubittron the right to identify Customer by its Organization name and logo as a customer of the Service in Qubittron’s marketing materials, website, and investor communications. This reference right is limited to factual statements that Customer uses the Service.
11.2 Opt-Out. Customer may opt out of reference rights at any time by providing written notice to legal@mybids.ai. Qubittron will remove Customer’s name and logo from marketing materials within 30 days of receiving such notice.
11.3 Case Studies. Qubittron shall not publish case studies, testimonials, or detailed use descriptions referencing Customer without Customer’s prior written approval.
12.1 Term. This Agreement is effective upon account creation and continues until terminated. Paid subscriptions renew automatically as described in Section 5.2.
12.2 Termination by Customer. Customer may terminate this Agreement at any time by cancelling its subscription through the Service and deleting its account. Upon cancellation, the subscription remains active until the end of the current Usage Period.
12.3 Termination by Qubittron. Qubittron may terminate this Agreement: (a) upon 30 days’ written notice for convenience; (b) immediately if Customer breaches any material term and fails to cure within 15 days of notice; (c) immediately if Customer violates Section 8 (Acceptable Use).
12.4 Effect of Termination. Upon termination: (a) Customer’s access to the Service will cease; (b) Qubittron will make Customer Content available for export for 30 days following termination; (c) after the 30-day export period, Qubittron will delete Customer Content in accordance with our data retention policies; (d) Sections 6, 7, 10, 13, 14, and 15 survive termination.
13.1 Cap. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, QUBI’S TOTAL AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT PAID BY CUSTOMER TO QUBI IN THE 12 MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED DOLLARS ($100).
13.2 Exclusion of Damages. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, LOSS OF DATA, LOSS OF BUSINESS OPPORTUNITY, OR COST OF PROCUREMENT OF SUBSTITUTE SERVICES, REGARDLESS OF THE THEORY OF LIABILITY.
13.3 Exceptions. The limitations in Sections 13.1 and 13.2 shall not apply to: (a) Customer’s payment obligations; (b) either party’s breach of confidentiality obligations; (c) Customer’s violation of Section 8 (Acceptable Use); (d) Qubittron’s indemnification obligations under Section 14.
14.1 By Qubittron. Qubittron will defend, indemnify, and hold harmless Customer against any third-party claim that the Service, as provided by Qubittron, infringes any third-party intellectual property right, and will pay any resulting damages finally awarded or settlement amounts agreed to, provided Customer: (a) promptly notifies Qubittron of the claim; (b) gives Qubittron sole control of the defense; and (c) provides reasonable cooperation.
14.2 By Customer. Customer will defend, indemnify, and hold harmless Qubittron against any third-party claim arising from: (a) Customer Content; (b) Customer’s use of Generated Output; (c) Customer’s violation of this Agreement; or (d) Customer’s violation of applicable law.
15.1 Mutual Warranties. Each party represents and warrants that: (a) it has the legal authority to enter into this Agreement; (b) it will comply with all applicable laws in its performance under this Agreement.
15.2 Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” QUBI DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. QUBI DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT AI-GENERATED CONTENT WILL BE ACCURATE, COMPLETE, OR SUITABLE FOR ANY PARTICULAR PURPOSE.
16.1 Governing Law. This Agreement is governed by the laws of the State of Delaware, United States, without regard to its conflict of law principles.
16.2 Dispute Resolution. Any dispute arising under this Agreement shall first be subject to good-faith negotiation for a period of 30 days. If unresolved, disputes shall be submitted to binding arbitration under the rules of the American Arbitration Association in Wilmington, Delaware.
16.3 Assignment. Customer may not assign this Agreement without Qubittron’s prior written consent, except in connection with a merger, acquisition, or sale of substantially all of Customer’s assets. Qubittron may assign this Agreement freely.
16.4 Entire Agreement. This Agreement, together with the Privacy Policy and any Order Forms, constitutes the entire agreement between the parties and supersedes all prior agreements relating to the subject matter hereof.
16.5 Amendments. Qubittron may amend this Agreement by posting updated terms on the Service. Material changes will be communicated via email to the Organization Admin at least 30 days before taking effect. Continued use of the Service after the effective date of any amendment constitutes acceptance.
16.6 Severability. If any provision of this Agreement is held to be unenforceable, the remaining provisions shall continue in full force and effect.
16.7 Waiver. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right.
16.8 Notices. Notices under this Agreement shall be sent to the email addresses associated with the parties’ accounts. Notices to Qubittron should also be sent to legal@mybids.ai.
16.9 Force Majeure. Neither party shall be liable for any failure or delay in performance resulting from causes beyond its reasonable control, including acts of God, natural disasters, pandemics, war, terrorism, government actions, or failure of third-party infrastructure or services.
If you have questions about these Terms of Service, contact us at legal@mybids.ai.