The AI proposal engine, under the hood
MyBids.AI isn't a chatbot that writes paragraphs. It's a purpose-built pipeline of 9 AI agents that analyze, research, strategize, write, critique, and verify — producing proposals that win.
9 agents. One seamless pipeline.
Every proposal passes through 9 specialized AI agents, each fine-tuned for a specific task. Together, they produce results no single AI prompt ever could.
Intake
Parses your uploaded RFP document. Extracts requirements, deadlines, evaluation criteria, mandatory qualifications, and the compliance matrix.
Output: Structured requirements list, deadline summary, evaluation criteria weights
Research
Searches your Knowledge Base for relevant past proposals, case studies, and certifications. Performs hybrid semantic + keyword search to find the most contextually relevant content.
Output: Ranked list of relevant KB documents, company capability matches
Capability Matcher
Maps your company's strengths, certifications, service lines, and past performance directly to each RFP requirement. Identifies strong matches, partial matches, and gaps.
Output: Requirement-to-capability mapping, gap analysis, recommended evidence
Strategy
Develops the overarching win strategy for the proposal. Determines key themes, differentiators to emphasize, pricing approach, and the narrative arc.
Output: Win themes, differentiator emphasis, narrative strategy document
Outline
Creates a detailed section-by-section outline following the RFP's required structure. Maps content assignments to each section and establishes page/word targets.
Output: Complete proposal outline with section assignments and targets
Content
Generates the actual proposal prose, section by section. Weaves in knowledge base content, company profile details, case studies, and rate card data.
Output: Full proposal draft with all sections populated
Critic
Reviews the generated content for quality, consistency, and persuasiveness. Checks for repetition, weak claims, missing evidence, and tone inconsistencies.
Output: Quality scores per section, improvement suggestions, flagged issues
Compliance
Cross-references the complete proposal against every requirement from the original RFP. Builds a requirement-by-requirement compliance matrix.
Output: Compliance matrix with coverage status for every requirement
Refinement
Incorporates critic feedback and compliance gaps into a final polished draft. Strengthens weak sections, adds missing evidence, and ensures consistent tone throughout.
Output: Polished, compliance-verified final proposal draft
The full 9-agent pipeline is available on Pro and Business plans. Starter includes Intake, Research, Content, and Compliance — enough to see the value before you upgrade.
Your knowledge base is your competitive edge
The more you feed MyBids.AI, the better it gets. Upload past proposals, case studies, certifications, rate cards, and team bios. Our hybrid RAG system retrieves and weaves your best content into every new proposal.
Upload
Drop documents into categorized folders
Chunk & Embed
Automatic splitting and 768-dimension vector embedding
Hybrid Search
Semantic vectors + keyword matching via Reciprocal Rank Fusion
LLM Re-rank
AI re-ranks results for maximum relevance to the specific RFP
Supported document types
Case Studies
Past project success stories with metrics and outcomes
PDF, DOCX, TXT
Past Proposals
Previous RFP responses to reuse winning content
PDF, DOCX, TXT
Rate Cards
Pricing schedules, labor categories, and hourly rates
PDF, DOCX, TXT
SLA Templates
Service level agreements with response times and uptime guarantees
PDF, DOCX, TXT
Technical Architecture Docs
System designs, network diagrams, and infrastructure specs
PDF, DOCX, TXT
Certifications & Compliance
SOC 2, ISO 27001, FedRAMP, and other compliance documentation
PDF, DOCX, TXT
Team Bios / Resumes
Key personnel qualifications and experience profiles
PDF, DOCX, TXT
Company Overviews
Corporate capabilities, history, and organizational structure
PDF, DOCX, TXT
Service Descriptions
Detailed breakdowns of service offerings and delivery models
PDF, DOCX, TXT
Company Profile Integration
Beyond documents, MyBids.AI understands your company profile — service lines, capacity, rate cards, SLA history, certifications, and delivery model. This structured data feeds directly into the strategy and content agents, ensuring proposals accurately represent your capabilities.
Compliance verification, built into every proposal
Missing a single mandatory requirement can disqualify your entire bid. MyBids.AI's compliance agent checks every requirement against your generated response — automatically.
- Automatic extraction of all mandatory and scored requirements
- Color-coded status: Met, Partial, Gap
- Section references so you can locate each response instantly
- Gap alerts so you can address issues before submission
- Exportable compliance matrix for internal review
Purpose-built for IT services firms
MyBids.AI isn't a generic AI tool retrofitted for proposals. It's built from the ground up for IT services companies — MSPs, consulting firms, and system integrators.
- 60+ term IT services glossary built into every agent
- 9 IT-specific document types in your knowledge base
- Understands SLA structures, rate card formatting, and technology stack descriptions
- Agents use the specific language evaluators expect in IT proposals
- TOML-based company profiles capture service lines, rate cards, SLA history, and certifications
Built for proposal teams, not solo prompters
Proposal writing is a team sport. MyBids.AI supports multi-member organizations where everyone works from the same knowledge base, company profile, and proposal history.
Organization management
Admins invite members, control access, and manage billing from a single dashboard.
Shared knowledge base
Every team member contributes to and benefits from the same document library.
Role-based access
Admin and Member roles with appropriate permissions for your team structure.
Org-scoped data
Complete data isolation between organizations via row-level security.
Export polished proposals. Track what's working.
Professional Export
Export your completed proposals as professionally formatted DOCX or PDF documents, ready for submission. Section structure, formatting, and appendices are handled automatically.
Analytics Dashboard
Track your proposal metrics across your organization: RFPs processed, generation time, compliance coverage rates, and more. Pro gets full analytics; Business adds data export.
See the pipeline in action
Upload your first RFP and watch 9 AI agents transform it into a compliant proposal draft. Free on the Starter plan.
Start Your First Proposal Free2 free proposals per month. No credit card required.